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225 Rules of Order

An orderly Board meeting allows the Board members to participate in the discussion and decision process on an issue confronting the District. Rules of order for Board meetings allow District business and the relative information concerning the business to be brought to the attention of the Board. They also allow the Board to discuss, act upon and make a clear record of District business in a regular, ordered, reasonable and consistent manner.
The Board will follow Robert's Rule of Order, Revised, latest edition, as modified by this policy. The purposes of modified rules adopted by the Board are:
•       To establish guidelines by which the business of the governing board can be conducted in a regular and internally consistent manner;
•       To organize the meetings so all necessary matters can be brought to the board and decisions of the board can be made in an orderly and reasonable manner;
•       To ensure members of the board, concentrating on the substantive issues at hand, have the necessary information to make decisions, and to ensure adequate discussion of decisions to be made; and,
•       To ensure meetings and actions of the board are conducted so as to be informative to the staff and the public, and to produce a clear record of actions taken and decisions made.
The Board has adopted the following modified rules of procedure:
1.      Board members need not rise to gain the recognition of the Board President.
2.      All motions will be made in a clear, straightforward manner giving clarity to all who vote on the motion.
3.      A motion will be adopted or carried if it receives an affirmative vote from more than half of the votes cast. Only “yes”/“aye” and “no”/“nay” votes are counted in this calculation. It should be noted that some motions require by law larger numbers of affirmative votes, such as a motion to move into a closed session.
4.      All motions shall receive a second, prior to opening the issue for discussion of the Board. If a motion does not receive a second, the Board President may declare the motion dead for lack of a second.
5.      The Board President may decide the order in which board members will be recognized to address an issue. An attempt should be made to alternate between pro and con positions.
6.      The Board President shall rule on all motions that come before the Board.
7.      Board members should cast a vote “yes” or “no” when the Board president calls for the vote. Board members should choose to abstain only when it deals with a matter involving them personally (i.e. hiring a relative, involving their relations in a personal way).
8.      The Board President may rule on points of order brought before the Board.
9.      The Board President shall have complete authority to recognize a member of the audience regarding a request to participate in the Board meeting. Members of the public who wish to participate shall follow Board policy.
10.    The Board President has the authority to declare a recess at any time for the purpose of restoring decorum to the meeting.
11.    The Board president has the same authority and responsibility as each Board member to vote on all issues.
It is the responsibility of each Board member to follow the rules of order stated in this policy at each meeting, and it is the responsibility of the presiding officer to conduct the Board meeting within these rules.
Approved: 1993-1994
Reviewed: 2001-2002, November 15, 2010
Revised: 2005-2006; June 17, 2013