Members of the Board serve without pay. Board members shall be reimbursed for actual and necessary expenses incurred in the performance of their official duties as allowed by law.
Prior to reimbursement for actual and necessary expenses, a Board member must submit a detailed expense report indicating the date, purpose and nature of the expense, and detailed receipt for each item. A credit card receipt is not considered a detailed receipt. Failure to provide a detailed receipt will render a claim non-reimbursable. Personal expenses charged to a District credit card will be reimbursed by the Board member to the District no later than ten working days following the date of the expense. In exceptional circumstances, the Board may allow a claim without a proper receipt. Written documentation explaining the exceptional circumstances will be maintained as part of the District's record of the claim.
It is the responsibility of the Board Secretary to compile the expense reports of Board members and bring them before the Board for audit and approval in the same manner as other claims of the District. It is the responsibility of the Board to determine through the audit and approval process whether the expenses incurred by a Board member are actual and necessary expenses incurred in the performance of their official duties.
Reviewed: 2001–2002; November 15, 2010
Revised: 2005-2006; June 17, 2013