The Board authorizes the issuance of warrants for payment of claims against the District for goods and services. The Board will allow the warrants after the goods and services have been received and accepted in compliance with Board Policy and the claims audited by the Board.
Claims for payment of freight, athletic officials, express, postage, printing, water, lights, telephone, rents, and payment of salaries pursuant to the terms of a written contract may be paid by the Board secretary prior to formal audit and approval by the Board. In addition, the secretary, upon approval of the Board president, may issue warrants for approved registrations, claims offering a discount for early payment, approved travel expenses, approved goods and services delivered C.O.D., and other verified bills filed with the secretary when the Board is not in session prior to payment of these claims and prior to audit and approval by the Board. The Board secretary shall examine the claims and verify bills.
The secretary shall determine to the secretary's satisfaction that the claims presented to the Board are in order and are legitimate expenses of the District. It shall be the responsibility of the secretary to bring claims to the Board for approval. Thereafter, paid claims shall be entered on record in the regular minutes of the secretary.
The Board shall only in the case of absolute necessity issue warrants for which there are no funds available for the payment of such warrants. If warrants are issued for which there are no funds available for payment, the Treasurer shall institute such procedures as stated in the Code of Iowa.
The Board president and Board secretary may sign warrants by use of a signature plate or rubber stamp. If the Board president is unavailable to personally sign warrants, the vice president may sign warrants on behalf of the president.
Approved: 1997-1998
Reviewed: FY 2016-2017, December 19, 2016
Revised: 02/24/17