District vehicles may be made available to local non-profit entities which promote cultural. educational, civic, community, or recreational activities for transporting to and from non-school-sponsored activities within the state as long as the transportation does not interfere with or disrupt the education program of the District and does not interfere with or delay the transportation of students. The local non-profit entity must pay the cost of using the District vehicle as per the current fee schedule. Prior to making District transportation vehicle available to the local non-profit entity, the school bus signs shall be covered and the flashing warning lamps and the stop arm made inoperable.
Any use of District vehicles by non-school groups shall be subject to the following guidelines:
7. Whenever damage caused by vandalism or carelessness results, the group shall reimburse the District for cost of repairs and may be denied further use of District vehicles.
Approved: October 16, 2015
Reviewed: FY 2016-2017, December 19, 2016
Revised: 02/24/17
Date of Request: _____________Date Bus Needed: __________________
Time Needed: _______________ Group Requesting: _________________
Use of District buses shall be in accordance with the following rules and regulations:
1. Bus use fees shall be assessed based upon the actual state transportation report cost per mile.
2. Driver fees shall be assessed based upon staff employees necessary and available, and at the actual driver contract cost per hour.
3. Requests must be made a minimum of one week in advance. If the request interferes or conflicts with District use of the vehicle, the request will be denied. The final decision of whether a request will be granted is within the discretion of the Superintendent.
4. Requests must be made by recognized youth organizations and/or groups or organizations sponsoring projects in the interest of the local community, state, or national benefit or welfare.
5. The rental period will be negotiated directly with the administration.
6. Adult chaperones may be required to accompany the bus driver and riders.
7. All requests will be charged bus use and driver fees.
8. Alcoholic beverages and tobacco products are strictly prohibited on all District vehicles.
9. Whenever damage caused by vandalism or carelessness results, the group shall reimburse the school district for cost of repairs and may be denied further use of school district vehicles
10. The person signing this agreement shall be financially responsible for all costs accrued.
(_____ Total Miles Traveled X _____ Cost per Mile) + (_____ Total Hours Traveled X _____ Hourly Cost of Driver) = _____ Total Bus Charge
_________________________ ___________________________
Superintendent or Designee Group Representative
Approved: October 16, 2014
Reviewed: FY 2016-2017, December 19, 2016
Revised: 02/24/17